Relay Rules

Race Guide

The Rouge-Orleans should be a great adventure for everyone involved. We have created a comprehensive Race Guide to ensure fairness, safety, and abide by the laws of the local towns. This will provide all of runners with the Rules and Regulations of the race. Each Runner must read through this prior to the race. Failure to to do so may lead to an immediate disqualification, which would totally suck.  We recommend that each crew have a copy of the Race Guide with them at all times.
Click Here
to download the 2012 Race Guide. RACE GUIDE IS NOT AVAILABLE YET :-) SORRY

INTRODUCTION

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Before The Race

1. GETTING STARTED

1.A) To Do List

•Register your team online at http://www.Rouge-Orleans.com

•Organize your team 2, 3 or 6 people

•Complete Individual Team Member Registration Online by January , 2012.

1.B) Organizing a Team

Here are some tips that will make organizing a team easy

•If you don’t know 6 runners don’t worry. You probably know 2 or 3 and they probably know 2 or 3. Teams made up this way (with friends of friends) are often the most fun. By the end of the race you’ll have great new friends!

•If you do not have 6 runners or do not want 6 runners, no problem, you can have 2 or 3 person teams as well

•Set a date by which you want to register and begin collecting entry fees from members of the team. Runners will feel more committed once they fill out an entry form and give you money. Many teams commit friends, but since the friends never pay or fill anything out, they don’t feel committed.

When it comes time to sign up they haven’t trained and they back out.

•Once you have a few firm commitments register the team. Again, this will make the team feel more committed. You shouldn’t have a hard time finding the rest of your runners. If worse comes to worse, there are always last minute runners looking for teams through our Facebook Fan.

1.C) Find a Team

To assist in the task of assembling a team we have put together a Rouge-Orleans Fan Page on Facebook. There are always runners looking for teams and teams looking for runners.

1.D) Getting Ready

Once a team has been organized we recommend the team meet several times prior to the event to work out logistics. It may be helpful to discuss the following things:

•Cell Phones. In the event of an emergency it’s important to be able to communicate with the race directors and other important personnel. We recommend each runner bring a fully charged cell phone.

•What to do if runners get to an exchange and the next runner isn’t there.

•What to do if a runner and/or vehicle gets lost.

•Where to get gas.

•Where to eat. What types of food and drink to bring along.

•What types of clothing and equipment everyone should bring. Weather is uncertain; be prepared for hot and cold weather extremes as well as rainy weather.

•What to do in the event of an emergency.

•Running at night.

•What’s your estimated finish time.

•Who’s going to be driving and at what times.

1.E) Starting times

Starting times are based on accurate pace predictions and estimated finish times. These predictions are critical to a successful event and will allow us to place teams in starting slots that produce the least amount of confusion on the course.  It is extremely important that the pace submitted for each team is accurate.

For Teams of 6: To accurately project a team’s pace, take each individual runner’s 10k race pace and calculate an average team pace. If individuals have not participated in a competitive 10k recently, we strongly encourage them to run one before submitting a team pace. If someone on the team has only run a 5K than we recommend adding 30-60 seconds to their mile pace to get an estimated 10K pace. Alternatively, consider getting together as a team for a training run at a competitive 10k pace.

For Teams of 3:  We recommend that each runner use their half marathon pace to calculate the team pace.

For Teams of 2:  We recommend that each runner use their marathon pace to calculate the team pace.

1.F) Start times

Starting times will be provided to each team several weeks prior to the race.

1.G) Training

Good training will help make this an enjoyable race as well as prevent injury. Visit the website for more information on training. If you are unable to finish the race you’ll be fed to the alligators.

1.H) Time Limit

All teams must be off the course by 2:00pm on Sunday. Estimated finish time will determine your starting wave as well as your time limit.

2. REGISTRATION

2.A) Team Registration

Registration is only available and should be completed by the Team Captain. Simply click the ”Register Now” link on the Registration webpage and follow the instructions. After completing the registration process the team captain will receive an email confirming registration and assigning a team number. A non-refundable entry fee is due at the time of online registration.

2.B) Individual Team Member Registration

At the time of registration the Team Captain must provide all of the information for each team member.  Only the Team Captain will have access to the online registration account. The Team Captain has until February 20th, 2011 to make changes to the team.

2.C) Participant Age Restrictions

There is not an age restriction for participants. Any participant under the age of 18 must have a parent or legal guardian sign a waiver. Any team made up of individuals younger than 18 must have at least one adult in the van, be it a team member or the driver.

2.D) Substitutions

All substitutions must be made online by the team captain by February 20th, 2011

2.E) Refund Policy

All entry fees are non-refundable, even if a team is no longer able to participate in the relay.

3. VOLUNTEERS

Due to the logistics of putting on a race of this magnitude we encourage every team to supply 3 volunteers. The volunteer sign-up form can be accessed on the volunteer page of the website.

3.)  Volunteers

The following are prerequisites for volunteers:

•Be at least 16 years with a valid driver’s license. If you are under 16 you must be with a licensed adult over the age of 21.

•Provide their own transportation to and from their assigned location

•Wear their official volunteer T-shirt while at their assigned location

•Be physically able to perform their assigned duties

•Be willing to fulfill any assigned volunteer time

•Be willing to fulfill their entire shift at an assigned location

•Provide their own food and drink during shift

4. TEAM CAPTAINS MEETING

A day before the race, February 9th, 7pm at The Belle of Baton Rouge Hotel there will be a Team Captain Meeting. During the meeting we will discuss the rules and any concerns or comments the Team Captains have as well as last minute changes. If Team Captains are not able to attend the Team Captain Meeting, please send a teammate in your place.

5. TEAM CHECK-IN

Team captains must check in at least one hour before their official start time. Check in will be located at race start. When checking in, the following items must be presented to event staff:

1. Two flashlights or headlamps

2. Two reflective vests

3. Two LED lights- ”tail light/butt light”

Teams will not be allowed to start until they show these items. Every person outside the support vehicle will be required to wear a reflective vest and headlamp or flashlight during the nighttime hours. It is highly recommended that you have enough vests and lights for every member of your team.

Upon check-in, teams will receive runner numbers, van numbers, and a slap bracelet (used as baton).

TEAM TYPE

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6. REGULAR TEAMS

6.A) 6 Runners

Regular teams are made up of 6 runners. Each member of the team will complete 5 legs of the relay with each leg lasting approximately 3-5 miles.

Runners must run in the same sequence for each segment of the race.  Any other method of dividing the runner legs will result in an immediate 60-minute penalty.

6.B) Divisions

There are eight divisions in the Regular Team category (Open, Masters, Corporate, High School, Military, Running Stores, Running Clubs, Family) and three classifications within each division (Men’s, Women’s and Coed). To qualify for the mixed division, teams of 6 must have at least 2 people of the opposite sex. (i.e 4 men and 2 women) If there is only one person of the opposite sex on a team than you will be classified according to the dominant sex.

7. ULTRA TEAMS

7.A) 2-3 Runners

Ultra teams are made up of 2 or 3 runners.

•Each member of a 3-person team will complete 5 legs of the course with each leg lasting approximately 6-10 miles. Runners run two legs back to back five times (i.e. the first runner would run legs 1-2, 7-8, 13-14, 19-20, 25-26). See the course map for more info.  Any other method of dividing the runner legs will result in an immediate 60-minute penalty.

•Each member of a 2-person team will complete 4-5 legs of the course with each leg lasting approximately 12-18 miles. Runners run three legs back to back four-five times (i.e. the first runner would run legs 1-3, 7-9, 13-15, 19-21, 25-27). See the course map for more info. Any other method of dividing the runner legs will result in an immediate 60-minute penalty.

7.B) Divisions

There are eight divisions in the Regular Team category (Open, Masters, Corporate, High School, Military, Running Stores, Running Clubs, Family) and three classifications within each division (Men’s, Women’s and Coed). To qualify for the mixed division teams must have at least 1 person of the opposite sex.

7.C) Support

Ultra teams should make special preparations to provide support for their runners. We do not provide food or water except at major exchanges. Since team members of ultra teams are running longer legs, plan to stop frequently to give runners plenty of recovery food and drinks.  Team vehicles are not allowed on the levee.

7.D) All Other Rules and Logistics

Every rule that applies to 6 person teams applies to ultra teams. Please review all of the rules and logistics for 6 person teams.

RULES

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Violation of any of the following rules could result in disqualification or 60 minutes being added to your team’s race time. Severity of the penalty will depend on the severity of the infraction. Any race official can decide if and to what degree a team has violated any of these rules. Race officials also reserve the right to increase or decrease penalty times based on a case-by-case basis. All decisions by race officials are final.

There will be complaint forms available at the finish line for teams to voice grievances or complaints about other teams. We will review all complaints at the end of the race. We will not penalize or disqualify a team after the awards ceremony is held at the finish line. (Please be prepared to provide two witnesses of the incident(s)).

VANS

8.A) Team Vehicle Requirements

All teams are required to have one team vehicle. The driver may be a team member or someone else.  Teams must provide their own vehicles. It is highly recommended that any team having less than 6 runners bring someone to be the team driver. This will give your legs time to rest.

8.B) Vehicle Restrictions

We recommend 15 passenger vans whenever possible. Runners will have a lot more room to relax. Large SUV’s are also great vehicles. We recommend nothing smaller than a mini-van. Any vehicle wider than 6’6″ and/or longer than 20′ is not allowed. Motor homes, RV’s, campers, trailers, buses or limos are not allowed on the course and/or at the exchanges by any team or team support at any time. Failure to meet these standards will result in disqualification. For any doubts about the legality of team vehicle please contact Rouge-Orleans prior to the race for approval.

8.C) Van Drivers

Van drivers do not need to be a member of the team; this can be nice for some teams because it allows all runners to rest between their legs. However, runners are allowed to assume the duty of van drivers, in which case driving assignments would be rotated amongst themselves. It is required that every vehicle be properly insured and driven only by licensed individuals.

8.D) Driving

We ask that all drivers be alert and drive at or below posted speed limits. Be sure to leave adequate time to arrive at exchange points so that there is no temptation to speed. Please be courteous of runners and cyclists on the road. Do not honk in residential areas. At NO POINT will vans be allowed to drive on top of the levee.

8.E) Respect Local Residents & Communities

While traveling through the local communities, please remember we are guests and you should treat all residents with courtesy and respect. Going out of your way to thank locals will go a long way in securing our ability to return each year.

The following ”Do Not’s” are not intended to cover the broad spectrum of issues regarding respect for local residents and businesses. Therefore, please use common sense while in residential areas (as in all areas), we reserve the right to penalize or disqualify any team based on a lack of respect for the communities traveled through.

•Do not honk horns or flash vehicle’s high beams during evening and morning hours while in residential areas

•Do not block any residential or business driveway

•Do not impede traffic by driving too slowly or by not properly pulling vehicle over to the side of the road when stopping

8.F) Park Only in Designated Areas

Some exchanges have limited parking and in some cases teams will be required to park along road shoulders.  Vehicles can park at any legal roadside that does not impede racers or traffic. Team vehicles should always stay to the right of the white fog-line when parked along the road.

8.G) Runner Drop Off

Vehicles may drop off runners at least 500 feet prior to exchange points before parking. We ask that all runner

drop-offs be brief.

8.H) Restricted Areas

Vans can stop to cheer on teammates at any legal spot along the race route that does not obstruct runners or traffic.

8.I) Following Racers

Vehicles are not to follow runners to illuminate the road for them, or to pace them. See Running at Night (10.C). At No point will vans be allowed on the levee 9.M)

8.J) Do not impede the flow of traffic

Teams vehicles are to obey all traffic laws and will be penalized for impeding the flow of regular traffic, which includes but is not limited to- driving too slowly, not pulling off road completely, standing in the road, and crossing the road illegally.

8.K) Only 1 Race Vehicle per Team

Each team is allowed no more than one team vehicle. Spectators may park at any legal spot along the race route or at the major exchanges. Minor exchange parking is for team vans and volunteers only, as parking will be limited. Runners may leave and return to the course by meeting separate vehicles somewhere off the course or at major exchange points.

8.L) Van Numbers Must Be Clearly Displayed

Teams must clearly display team numbers in their vehicle at the front and back. Entrance into certain exchanges is dependant on van number visibility. Do not create a blind spot. Tape for the numbers will be available at start line.

8.M.) Driving on the levee

Any team caught driving on the levee will be immediately disqualified. In addition to being disqualified, the ROUGE ORLEANS has been warned that the race will not be allowed to take place in future years if vehicles are found on top of the levee or the roads leading up to the top of the levee. PLEASE DON’T HAVE THIS GREAT RACE CANCELLED FOR EVERYONE !

9. RUNNERS

9.A) Runner Rotation

Runners must run in the same sequence throughout the race. Teams will decide amongst themselves who will run which sequence. Once the race has started this cannot be changed.

9.B) Reflective Vests / Headlamps / LEDs

Each team must have at least two reflective vests, two headlamps or flashlights, and two LED “tail/butt” lights.

These must be presented at time of check in. Runners starting their legs after 5:30 pm and before 7:30 am must be wearing one of each required item mentioned above in order start running. Additionally, any team-members must wear a reflective vest during these hours when outside their vehicle on public roads. Please use new batteries in each flashlight.

9.C) Running at Night

Runners starting their legs after 5:30 pm and before 7:30 am must be wearing all required night gear. At times, runners will be alone on the course. The following nighttime rules and suggestions have been developed to help insure the safety of all participants.

•Driving is not permitted on the levee.

•Runners will be visible from the road during most of the night portions of the race. It is recommended that each team keep an eye on their runner.

•Leave park lights and hazard lights on so that the vehicle is visible to regular traffic

•Please do not stop or slow down in places that will impede traffic or runners, and do not turn your hazard lights on while the vehicle is moving.

•It is also encouraged that pacers accompany the runner during night hours. Pacers can either run on foot or ride a bike along with the runner. Pacers must wear the required night gear of flashlight or headlamp, reflective vest, and LED light. Pacers do not have to be a member of the team.

9.D) Run Against Traffic

Runners are to run on the left shoulder of all roads (against traffic), using sidewalks when available, unless signs direct otherwise. Although most of the race will be done on trails, there will be moments in which runner’s will be required to run along the road.

9.E) Do not impede the flow of traffic

Runners are to understand that they do not have exclusive use of the roadway and are required to obey all traffic laws. Teams are to obey all traffic laws and will be penalized for impeding the flow of regular traffic, which includes but is not limited to- standing in the road, not wearing the required nighttime gear, and crossing the road illegally.

9.F) Injured Runners During Race

In the event of an injury, any of the remaining runners can replace the injured runner.  For example, if runner 3 is injured half way through his or her first leg, any member of the team may complete the leg for him or her. Any member of the team can fill in the remaining legs. Those legs can be filled with different runners, or one runner can fill in the remaining legs.

An extra member is not allowed to join the team in order to run the remaining legs. Once a runner drops out of the race, he or she cannot enter back into the race. Once an IV is administered, the injured runner is no longer eligible to run.

9.G) Coed Teams Injured Runners

The same rules and regulations for Mixed Division apply as described in the above section. We ask that the remaining legs for the injured runner be filled by someone of the same sex to maintain fairness amongst the coed teams

9.H) Littering & Property Damage

Any runners who are reported to have damaged private or public property or to have littered, urinated or defecated on private or public property will be disqualified and will not be invited back. You will be deep fried and fed to the locals. Toilets and trash cans will be provided at major exchanges. Teams will be held liable for any and all damages.

9.I) Follow Race Officials Instructions

Race officials include staff and volunteers. Course volunteers at exchanges are considered Race Officials. They have authority to disqualify a team for rule violations, abusive behavior, or a team’s failure to follow instructions given by volunteers. Abusive treatment or disregard for their authority will result in at least a 60-minute penalty or disqualification.

9.J) Follow Correct Route

Teams are responsible to make sure that their runners stay on the course. Vehicles may wait for their runners at critical points to direct them which way to go. If a runner gets off course, they are to return on foot or in their support vehicle to the point where they went off course and continue from there. Do not drive ahead to make up for the mileage that they may have added. Signage is occasionally moved; be prudent in your knowledge of course.

9.K) Visible Race Number

Team race numbers must be worn and visible on the front of each runner at all times while on the road. Bib numbers must be pinned to the outer most layer of clothing, including jackets, shorts, and reflective vests.

9.L) Use of Slap Bracelets

The team’s baton (slap bracelet) should also be worn at all times while the current runner is on the road. If the slap bracelet becomes lost, teams may slap hands inside the chute.

9.M) Prohibited Items

The following items are not allowed on the race course: rollerblades, unauthorized bicycles, dogs or animals, joggers/strollers, scooters, skateboards, and any other device that may endanger others or put runners at an advantage over the other participants.

PENALTIES

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10.) 60 MINUTE PENALTIES

  • 8.F) Park Only in Designated Areas
  • 8.G) Runner Drop Off
  • 8.H) Restricted Areas
  • 8.J, 10.E) Do Not Impede Flow of Traffic
  • 8.K) Only One Race Vehicles per Team
  • 8.L) Van Number Must Be Displayed Clearly
  • 9.A) Runner Rotation
  • 9.D) Run Against Traffic
  • 9.E) Do not impede the flow of traffic
  • 9.F) Injured Runners During Race
  • 9.G) Coed Teams Injured Runners
  • 9.I) Follow Race Officials Instructions
  • 9.J) Follow Correct Route
  • 9.K) Visible Race Number
  • 9.L) Use of Slap Bracelets
  • 9.M) Getting Ahead of the Set-up Crew
  • 9.N) Falling Behind the Clean-up Crew

11.) DISQUALIFICATION

  • 8.B) Vehicle Restrictions
  • 8.E) Respect Local Residents & Communities
  • 8.I) Following Racers
  • 8.M.) Driving on the levee
  • 9.B) Reflective Vests / Headlamps / LEDs
  • 9.H) Littering & Property Damage
  • 9.I) Follow Race Officials Instructions
  • 9.M) Prohibited Items

12. SAFETY & WEATHER

Safety is our number one priority. There are many potential hazards in a race of this type including, but not limited to: automobile traffic, road and trail conditions, animals on course, and weather. We ask that all teams please take appropriate precautions to insure a fun and safe event. Runners are to understand that they do not have exclusive use of the roadway or trails and are required to obey all traffic laws.

12.A) Emergencies

We will have limited medical staff on hand. First aid personnel will be stationed at all major exchanges. They will be equipped to handle only minor sports injuries. Please be aware of this and plan ahead for how you will handle any emergencies. It is the responsibility of each team to be aware of the location of hospitals and other medical facilities and their hours of operation.

In the event of an emergency notify the nearest race official, as they will be able to communicate with nearest medical personnel or call for an ambulance if the emergency is severe enough. If you are not near any race officials, please call the Race Director. If the emergency is severe call 911, then the Race Director.

12.B) Bad Weather

The race will occur rain or shine. However, under certain severe weather conditions where significant damage or alterations to the race course occur, we reserve the right to cancel the event. There will be no refunds given if the race is canceled due to weather. Conditions that may result in a race being canceled or delayed include but are not limited to the following: severe electrical storm, snowfall, tornadoes, earthquakes, hurricanes, flooding, etc.

12.C) Lightning

If there is lightning at the start of the race we reserve the right to delay starts until the lightning clears. If you see lightning on the course after the race has started, get your runner off the road and into the support vehicle. Make a note of the time and the location where you exited the course. If lightning clears within 1 hour put your runner back on the road where they left and make a note of the time. If lightning persists longer than an hour, move ahead to the next exchange. For every hour of lightning, you may move ahead one exchange. Keep close track of where and when you left the course and where and when you returned to the course. At the end of the race we will have a form available for you to report these locations and times. We will then calculate your average pace and apply this pace to the segment of the course that you missed. In this way we will adjust all overall race times.

POST RACE

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13. COMPLAINTS ABOUT OTHER TEAMS

There will be complaint forms available at the finish line for teams to voice grievances or complaints about other teams. We will review all complaints at the end of the race. We will not penalize or disqualify a team after the awards ceremony is held at the finish line. (Please be prepared to provide two witnesses of the incident(s)).

14.) AWARDS

14.A) Awards

Awards will be presented to the top 3 finishers from each category within each division. Awards Ceremony will be at the finish line at approximately 7pm. Awards will be mailed to the team captain of teams that are not present at the ceremony.

14.B) Personality Awards

There will be a form available at the finish line for teams to vote on personality, volunteer, and exchange awards.

Personality awards are as follows: Friendliest Team, Best Team Name, Best Decorated Van, Best Team Costume, and Most Traveled. We will tabulate the votes at the end of the event and hand out the personality awards at the finish line awards ceremony.

15.) CONTESTS

15.A) YouTube Challenge

Record your team’s rouge-Orleans experience and put it on YouTube.com. Let us know when you’ve posted the video and the team with the best video will receive a FREE TEAM ENTRY for next years Rouge-Orleans.

16. THE COURSE

Detailed maps of the course will be available in November

16.A) Animals on the Course

The Mississippi River Levee passes through both private and public land. There WILL be instances in which animals will be on the course. For the most part this will be limited to cows. We will have a vehicle drive the course to try and move any cattle from the levee. In the even the event that you encounter a herd of cattle use your best judgment.

16.B) Aid Stations

There will be a few minor aid stations on the course. It is up to each team to bring whatever food and beverages they want during the race.

16.C) Medical stations

There will be medical professionals available at miles 50, 75, and 105

16.D) Terrain

The course is flat with a mixture of dirt, gravel, and rocks